PLEASE NOTE: These are the official Eastern Shore Section by-laws re-affirmed by the Eastern Shore Section on April 24, 2002.
Article 1 - Name
Section 1.1 - Name
The name of this organization shall be "Eastern Shore Section" of the Water and Waste Operators Association of Maryland, Delaware, and the District of Columbia. Hereinafter the " Eastern Shore Section" shall be referred to as the "Section" and the Water and Waste Operators Association of Maryland, Delaware and the District of Columbia shall be referred to as the "Association."
Article ll - Purpose and Objectives
Section 2.1 - Creation of the Section.
The Section was created in accordance with and in compliance with, and for the purposes stated in the Associations Constitution as now stated or amended from time to time.
Section 2.2 - Purpose
The purpose for which the Section is formed is to promote public health, safety, and welfare through the organization of its membership, by meetings, and to provide representation on matters of official Association business.
Section 2.3 - Objectives
The objectives of this Section shall be consistent with the Association’s constitution, specifically Article ll titled "Object," and its official policy statements as now stated or amended from time to time.
Article 111 - Membership
Section 3.1 - Membership
All members of the Association in good standing or practicing in all counties on the Eastern Shore of Delaware and Maryland or who have chosen to be associated with the Section shall be entitled to membership as in the Association and shall be subject to the constitution and governing documents of the Association and bylaws of the Section.
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Section 3.2 - Admissions
Any person or organization desiring to become a member of the Section must make application for admission with the Association.
Section 3.3 - Separations
Any person or organization whose membership is terminated, suspended or expelled by the Association shall thereafter be removed from membership of the Section.
Article lV - Dues and Fees
Section 4.1 - Admission Fees
There shall be no admission fee charged for membership in the Section.
Section 4.2 - Dues
There shall be no dues charged for membership in the Section.
Article V - Officers and Board of Trustees
Section 5.1 - Board as Governing Body
The governing body of the Section shall be a Board of three (4) members, hereinafter called the "Board" each of whom shall be a member of the Section in good standing.
Section 5.2 - Board Members
The Board shall consist of a Director, Director Elect, Secretary Treasurer and most recent past
Director.
Section 5.3 - Term of Office
The term of office of the Director, and Director-Elect shall be one (1) year. Upon the expiration of the term of the Director, the Director-Elect shall accede to the office of Director, and a new Director-Elect shall be elected to fill the resulting vacancy. The term of the office of the Secretary-Treasurer shall be for two (2) years.
Section 5.4 - Office Location
The headquarters of this Section shall be at the office of the Director, unless otherwise designated by the Board.
Article Vl - Nomination and Election of Board Members
Section 6.1 - Nominating Committee
The Director of the section shall appoint a Nominating Committee of at least three (3) members ninety (90) days prior to the Annual Meeting and shall designate a Chairperson thereof.
Section 6.2 - Nominees of Section Vacancies
The Nominating committee shall select one (1) nominee for each position. Said nomination shall be announced to the membership of the Section at least thirty (30) days prior to the Annual Meeting. Each candidate for office must signify a willingness to accept the nomination. Each member shall receive a ballot with the announcement of nominees.
Section 6.3 - Election
Election of new officers shall be made by ballot if there is more than one (1) nominee for an office.
Section 6.3.1. - Election, Single Candidate
If there is a single candidate for an office, affirmation may be formalized by voice vote.
Section 6.3.2 - Election, More Than One Candidate
If more than one candidate is nominated for a vacant office, a secret ballot will be called for by the Secretary-Treasurer.
Section 6.4 - Beginning of Term
Newly elected officers shall take office immediately upon the conclusion of the business session on the day of the Annual Meeting.
Section 6.5 - Vacancy
Any vacancy in office occurring between Annual Meetings of the Section shall be filled by the Board for the unexpired term.
Article Vll - Duties of Officers
Section 7.1 - Directors Duties:
The Director shall:
1. Supervise and coordinate the affairs of the Section.
2. Direct such actions that are provided for by their Bylaws.
3. Preside at the meetings of the Section and of the Board.
4. Appoint all Committee Chairpersons of the Section.
Section 7.2 - Director Elect Duties:
The Director Elect shall perform the duties of the Director when absent together with such other duties as may be assigned by the director or the board. In case the Director Elect cannot act, the Secretary-Treasurer shall be the Acting director.
Section 7.3 - Secretary-Treasurer Duties:
The Secretary-Treasurer shall have charge of all funds of the Section and shall promptly deposit same to the credit of the Section, pay all bills against the Section and shall make a report to the Section at the annual Meeting of all money received, expended and on hand.
Section 7.4 - Board Responsibilities
The Board shall act in an advisory capacity and shall be responsible for the general supervision and control of all of the affairs of the Section.
Article Vll - Meetings
Section 8.1 - Annual Meeting
The Section shall hold an annual Meeting during the month of April of each calendar year for the purpose of announcing the election of officers for the Section, the reading of the Section’s financial report and other reports, the presentation of awards and the consideration of business related to the affairs of the Section.
Section 8.2 - Other Section Meetings
When the Board deems it desirable and necessary, membership meetings may be held for the reading of reports to the membership and the consideration of business related to the affairs of the Section.
Section 8.3 - Location and Date
The geographical location and date of the annual and other meetings of the Section shall be determined by the Board.
Section 8.4 - Board Meeting
The Board shall hold a regular meeting one (1) month prior to the annual Meeting and at such other times as the President deems it necessary.
Section 8.5 - Nominations
The Director shall call the nominating session to order and the Secretary shall read the names of those candidates which had been properly submitted to the Board in accordance with Article Vl.
Section 8.6 - Conduct of Meetings
All section and Board meetings shall be conducted according to the latest edition of "Robert's Rules of Order," except as otherwise provided in these Bylaws.
Article lX - Committees
Section 9.1 - Committees
The Director shall appoint standing and special committees in accordance with the requirements set forth in the "Organization and Function of the Eastern Shore Section Committees" as adopted by the Board.
Article X - Amendments
Section 10.1 - Recommended Amendments
These Bylaws may be proposed for alteration, amendment, repeal, or new Bylaws may be proposed for adoption by a vote of two-thirds of the Board. Such action may be taken by mail ballot by written unanimous vote of the Board.
Section 10.2 - Notification
Once approved by the Board, the proposed amendments to these Bylaws shall be submitted to the membership a minimum of thirty (30) days prior to a meeting of the Section along with a notice of intent to amend.
Section 10.3 - Approval by Section
At a meeting of the Section, the proposed action shall be submitted to the membership for consideration. The proposed action will be adopted upon a two-thirds vote of the members of the Section in good standing, present.
Article Xl - Dissolution
Section 11.1 - Dissolution
Upon dissolution of the Section, all property and funds revert to the Association.